Unfortunately, it’s all too often that a problem with a backup isn’t discovered until you’ve suffered some type of data loss and need to recover your data. If you just start a backup and forget about it, you could find out all too late that your files weren’t being saved as you thought.
Today, companies have a huge amount of data that they’re storing, and it keeps growing each week. At Technical Evolutions, we’ve seen how devastating it can be when a backup mistake occurs, and vital company and client data is lost. This is why we make our data backup and recovery plan as foolproof as possible.
46% of computer users lose data every year.
Data loss can happen in any number of ways, these include:
- Hard drive failure (#1 most common)
- Human error/accidental deletion (#2 most common)
- Computer theft or loss
- Malware, ransomware and virus attacks
- Flood, fire, or other natural disaster
If you or your employees are making one of the following common backup mistakes, you could end up losing important files that you thought were safely backing up all this time. Read on to learn about to avoid these mistakes.
Be Smart about Data Backups
Data backup and recovery applications are supposed to just be “plug in and forget,” right? Wrong. While backup software is designed to make it easy to keep your system fully backed up, they can run into errors from time to time, and if unmonitored, this can lead to the loss of your data.
Just an hour of downtime trying to recover lost files can cost businesses an estimated $300,000 due to lost productivity and lost business. You can greatly decrease mistakes by learning how to avoid these common mistakes.
Not Checking Your Backup Regularly
Backups can get hung up and stop saving data for any number of reasons. The backup software can hit an error and need to be restarted or the backup disk can reach its storage limit.
You don’t want to wait until a data loss incident to find out too late that yours or a staff member’s backup application hasn’t been copying files for the last two months.
Make it a policy to have all your device backups checked regularly to ensure they’re copying the data as expected without any snags. To make life easier, you can also subscribe to managed data backup and recovery that Technical Evolutions keeps an eye on for you.
Thinking Backup and Recovery are the Same Thing
You’ve backed up your files to a physical drive manually and now you need to quickly restore them. If your backup system isn’t also designed for quick and easy recovery of the files to a computer, you could be in for a time-consuming task to put each file back individually.
Be sure that the backup software you’re using is also designed for easy recovery of that data to either the same or a different device.
Keeping All Your Backups on Site
If you back up all your computers to a single onsite storage system, what happens if there is a flood, fire, or other disaster that damages your office? You could lose both your computers and all the backups you’ve done of their data.
A good rule of thumb for safeguarding your data backups is to use the “3-2-1 Backup Rule”, which states:
- 3 – Keep at least three different copies of your data
- 2 – Back up two of those copies on different storage media
- 1 – Keep one of your backup copies offsite
Not Choosing the Right Folders
Your backup is checked regularly and coping your data every day, and then you accidentally delete a file, but you can’t find it in your backup system anywhere. You forgot to include that one important folder when you first set the software up.
Ensure that you haven’t left any important device folders out of the chosen items for backup. A full device backup is generally best to do so that not only all data on the computer is being copied, but also computer settings, emails, and preferences in case you need to fully restore your device.
Leaving Out Mobile Devices
Every year employees are doing more and more of their work on smartphones and tablets, which means important company data could go missing if your backup plan doesn’t include those mobile devices.
Cloud backup applications provide an easy way to ensure data is being properly captured and backed up not only from workstations, but also from mobile devices.
Not Testing Your Backup Recovery
You don’t want the first test of your data recovery from a backup to be during an emergency when you’re trying to restore business operations as quickly as possible.
Be sure to test your backup and recovery during a normal, non-emergency, time, and note any steps to take in a policy manual so that if the time comes when you have to recover your data quickly, your team will have already been through the process.
Not Securing Your Backups
If you’re using one of the older methods to save your data, such as a flash drive, this can leave you open to data security risks if that flash drive is non-encrypted or gets lost or stolen.
Make sure the backup system(s) you’re using have encryption and are secured by strong passwords as well as 2-factor authentication, if possible. During this time of increased data security awareness, if you’re not storing data securely, you could end up with a compliance violation.
TE Data Backup & Recovery Makes Things Easy
Partnering with Technical Evolutions means you won’t have to worry about any common backup mistakes because we take care of your backup and recovery system for you. Including continual monitoring, security, and ensuring your data is always available when you need it.
Schedule an appointment today to learn more at 708-540-6201 or through our contact form.